Client galleries, print sales, and gallery marketing

Move from Pic-Time without losing the sales and delivery details around the photographs.

Pic-Time is centered on polished galleries, print sales, and gallery automations. Its own onboarding material advertises gallery migration into Pic-Time, but that does not establish a reverse one-click path into Patsy. A move should protect images first, then recreate client and sales behavior deliberately.

Before deciding

Know what the current platform is doing well.

A move is justified by a specific improvement, not by temporary frustration with one screen or one price increase.

Read Patsy vs Pic-Time

Pic-Time's strengths include gallery presentation, print ordering, and sales automations. Replacing only the gallery images does not replace that operating setup.
Free-account storage changes after the initial period, while paid tiers use different storage allowances. Confirm what is actually stored before setting a transfer schedule.
Client favorites, scene divisions, download permissions, sales campaigns, price lists, and order records may need separate handling.
A public portfolio or blog and a private client-delivery system can move on different dates.

Collect before starting

The account is not the backup.

Create an independent record of files, active client promises, business data, settings, links, and ownership before cancellation becomes a deadline.

An independent backup of every full-resolution original and any delivered derivative that cannot be recreated
A gallery register with URL, client, date, scenes, password, expiration, favorites, selections, download settings, and status
Price lists, lab and product choices, shipping and tax settings, coupons, campaigns, automations, and email copy
Order records, outstanding fulfillment, refunds, credits, and any client service issue still in progress
Portfolio pages, blog posts, search fields, custom domains, analytics, and direct gallery links used elsewhere
A list of features the studio genuinely uses so the new acceptance test covers behavior, not only appearance

Staged migration plan

Move the lowest-risk work first. Move the domain last.

Each phase has a result to verify before the next phase begins. Keeping the systems overlapped costs more briefly and can prevent much larger client-facing failures.

1. Separate archive, active delivery, and public marketing

Give each body of work a risk level and a destination.

Classify galleries as active, recently delivered, historical, or safe to retire.
List public pages and portfolio work separately from private client galleries.
Identify pending favorites, selections, campaigns, orders, and support conversations.

2. Design the replacement journey

Decide what the photographer wants clients to experience before copying data.

Approve the intended public website and inquiry direction, then document the desired gallery presentation, download rules, and print-ordering approach separately.
Map each useful Pic-Time automation to the current platform, a manual step, an explicitly later feature, or an intentional retirement.
Document any gap before the studio commits to a cutover date.

Be carefulA familiar feature name does not guarantee identical triggers, timing, client permissions, or fulfillment behavior.

3. Verify the Patsy gallery destination

Keep active work on its current service until Patsy's gallery and delivery path has passed the studio's own client test.

Keep Pic-Time live for active delivery until one representative Patsy gallery has passed every selected access, delivery, and ordering check.
Choose a completed gallery with enough images, scenes, download rules, and products to be meaningful.
Then verify upload quality, authorized privacy, mobile browsing, favorites, downloads, ordering, emails, and production costs with a non-administrator.

4. Run a staged overlap

Keep clients served while the studio gains confidence in the new system.

After the destination passes every selected client test, move active work in small groups and record exactly which link each client has received.
Leave open orders and unresolved service issues on the system where they began unless a documented handoff is safer.
Cancel only after required records and files exist outside Pic-Time and the studio has completed its retention review.

Review manually

Data that rarely behaves like a simple file copy.

Favorites, selections, scene structure, visitor information, download history, and gallery expiration
Sales automations, campaign timing, email wording, coupons, product pricing, and gallery-specific price lists
Lab products, crops, production options, tax, shipping, order status, refunds, and customer service history
Portfolio and blog formatting, search metadata, custom scripts, analytics, and domain behavior
Any client promise about how long a gallery, download, selection, or order record will remain available

Cutover checks

Evidence that the replacement is ready.

Original photographs exist in an independent backup and spot checks match expected resolution and color profile.
Before any future gallery cutover, a client can open the verified private gallery, navigate scenes, favorite, download, and place a test order as intended.
Product cost, photographer markup, payment processing, shipping, and taxes are understood before sales open.
Active clients receive the correct link and know whether an old gallery will remain available.
Public pages, contact forms, important links, and redirects work after any domain change.

Platform sources

Patsy and PA Digital Studio are not affiliated with Pic-Time. Export tools and platform policies change, so confirm current documentation and account options before planning the move.

Ready when you are

See the replacement before moving anything out of Pic-Time.

Build and review the public direction first. Keep the existing site, account, client galleries, and domain untouched until you deliberately approve a change.

See what Patsy can do for you